Sunday March 07, 2021

Mail-room

Many commercial offices contain a mail-room. This administrative support space is used for organizing and maintaining any mail an organization may need to process as part of its day to day operations. An ancillary feature found mainly today in larger institution and businesses that can play host to dozens if not hundreds of staff members.

Businesses that commonly require a designated mail area are schools, offices, and residential buildings. In commercial buildings, many mail-room have employees known as, mail-room clerk or a postmaster. The staff clerk is responsible for maintaining and preparing any incoming and outgoing packages. Duties today can range from simple sorting, desk delivery, and outbound mail preparation in the most basic of situations. Such procedures can escalate into other requirements that run the gamut from security scans, x-ray, to other sophisticated procedures that are required by some commercial tenants.

A large business relies heavily on the mail-room being the centralized internal mail system. A postmaster, the manager or supervisor, is employed along with a mail clerk. The mail clerk is responsible for delivering mail and packages to the employees throughout the building. A mail cart or trolley may be used to assist in mail delivery.

For a smaller business, a mail-room and break-room may be combined to save on space. A combination mail-room and break room will contain an area to take a break and pigeonhole mail sorters. The space may also offer a coffeemaker, microwave, refrigerator, pantry, table and chairs. 

Considerations
For a smaller business, a mail-room and break-room may be combined to save on space. A combination mail-room and break room will contain an area to take a break and pigeonhole mail sorters. The space may also offer a coffeemaker, microwave, refrigerator, pantry, table and chairs. 

Summary

The main function of a mail-room is to take in and organize any mail and packages. A mail-room also should ensure the mail gets to the proper person. A mail clerk will maintain a record of incoming and outgoing mail and packages. This may include filing records and other data entry.

If your business requires a mail-room in Manhattan, contact our brokers to assist in your search. Our brokers are knowledgeable on the available spaces and buildings in New York City to meet your requirements. We are here to help you find the perfect space at no obligation or fee.

mail-room real estate definition footer